Descripción de la Oferta

Requierements
• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of advance excel, word and power point
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Full bilingual (English and Spanish)
• Meeting minutes experience and agenda management

Executive Assistant Responsibilities:
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings and management of conference rooms
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Receiving external messaging and distributing them as needed.
• Making travel arrangements (insurance, transport, accommodations)
• Performing office duties that include ordering supplies, managing a records database, account payable support,
• Provide general administrative support, supervising Tropical Services cleaners, management of petty cash, coordinating Friday’s lunch, coordinating to the Messenger.
• Handling front desk

Lenguajes